Executive Assistant

Executive Assistant
Not Defined

Job Reference: J0014573
Job Title: Executive Assistant
Start Date: 27th June 2022
Location: Cwmbran, Wales
Salary: £23.97 per hour LTD (Inside IR35)

About the Company:

Aeropeople are currently recruiting an Executive Assistant on behalf of our client, a market leader in the design, manufacture, and certification of aircraft interiors to join their successful team in Cwmbran, Wales.
Established more than 120 years ago, the company trades in 16 countries worldwide and employs more than 90,000 people. The company focuses on high end products and operates in the aviation (propulsion, equipment, and interiors), defence and space industries, supporting its airline customers throughout the product’s life cycle.

Hours of work are 37.5 per week; Monday- Thursday 8am- 4.30pm and Friday 8am- 1.30pm

Job Description:

• Coordinate complex scheduling and extensive calendar management and all associated arrangements to ensure the smooth running of scheduled and to optimum effectiveness of the CEO’s time, to include agenda, briefing materials, packs, travel and refreshments
• Monitoring and prioritising incoming mail/ emails/ calls on a daily basis, dealing, responding and redirecting as appropriate
• Preparation, including design where appropriate and production of presentations, correspondence and reports / background research as required
• Preparing of meeting material as well as attending meetings to take the minutes/ actions when required and following up prior to the next meeting
• Maintaining control of CEO budget, process invoices and monthly expense claims for the CEO and their direct reports, ensuring the expenses policy is adhered at all times
• Meeting and greeting of visitors and arrangement of catering as required
• Arranging monthly Take a Seat employee communication sessions maximising attendance with employees from across the business. Attending to take minutes and follow up on actions as required
• Management of short term visitor reporting requirements for any overseas visitors, completing annual tax returns as appropriate
• Skilled at planning and arranging complex travel to include booking travel to include flights, taxi and hotels for Executive Team and for others across the business as required
• Responsible for the monthly preparation and presentation of the Business Performance Pack to include ensure all data is provided and the presentation is prepared
• Support the communication teams with organising events to include SSGB roadshows and leadership conferences
• Maintain Executive team electronic folders
• Provide strong support in administration of the executive internal control environment (assuring compliance with ICE/ DACI requirements, which includes “manage the company” processes and procedures)

Skills and Qualifications:

• Experience of working at board level
• Excellent IT skills – Microsoft office, PowerPoint, excel, word, outlook and WebEx
• Strong writing and proof-reading skills and attention to detail
• Excellent verbal and written communication skills
• Ability to work autonomously with a flexible and enthusiastic approach prepared to get the work done that is required to ensure the business meets its business objectives
• Motivated, stress resilient, working with utmost integrity at all times
• Travel will be required

Additional Information:

Whether you’re looking for your next job or searching out the next superstar to join your team…

Aeropeople’s expertise and experience is entrenched in the aerospace, aviation, engineering, motorsport, automotive, and defence industries. We have the insight and know-how at both a local and international level to help bring people and businesses together, saving time and energy. Our capability is validated through our Engineering Services division encompassing Aircraft Line Maintenance services and Continuing Airworthiness Maintenance Organisation (CAMO), combined with our Aviation Training division offering technical training aircraft courses.

During registration, please let us know where you are currently located or which locations you would consider taking a position in, required salary and notice period.

For the latest news, events and jobs please search ‘Aeropeople Ltd’ on LinkedIn and Facebook for our latest jobs or visit www.aeropeople.com

Aeropeople is the leading dedicated aerospace manpower provider